Toronto Wedding Catering Planning Checklist | Paris Baguette Eglinton

Your Complete Wedding Catering Checklist

Planning wedding catering in Toronto requires careful coordination and timing. This comprehensive checklist ensures your premium pastry catering is perfectly executed for your special day.

ℹ️ Information Purpose: The menu items and decoration styles described in this checklist are for information and inspiration purposes. Paris Baguette Eglinton may or may not offer the same menu items or decoration options described here.

Wedding Catering Timeline

8-12 Weeks Before Wedding

• Research and shortlist catering providers
• Schedule initial consultations with 3-5 caterers
• Determine approximate guest count and catering budget
• Review venue catering policies and restrictions

6-8 Weeks Before Wedding

• Book your preferred caterer (Paris Baguette Eglinton!)
• Schedule menu tasting appointments
• Finalize service style and presentation preferences
• Coordinate with venue for setup requirements

4-6 Weeks Before Wedding

• Confirm final guest count and menu selections
• Review dietary restrictions and special accommodations
• Finalize delivery and setup timeline
• Confirm payment schedule and terms

2-3 Weeks Before Wedding

• Provide final guest count (within 10% accuracy)
• Confirm delivery address and contact information
• Review setup and breakdown procedures
• Designate point person for day-of coordination

1 Week Before Wedding

• Final confirmation call with catering team
• Verify all delivery and setup details
• Share venue contact and emergency numbers
• Review weather contingency plans (if applicable)

Essential Questions to Ask Your Caterer

🥐 Menu & Quality

• What Premium pastries and desserts are included?
• Can we schedule a tasting session?
• How fresh are the pastries on delivery day?
• Do you offer seasonal menu variations?
• What are your signature wedding desserts?

💰 Budget & Pricing

• What is the per-person pricing for different package levels?
• Are there minimum order requirements?
• What additional costs should we expect?
• Do you offer payment plan options?
• What is your cancellation policy?

🚚 Delivery & Setup

• What time will delivery and setup occur?
• Do you provide serving utensils and displays?
• How long does setup typically take?
• Will staff remain for service and cleanup?
• What delivery areas do you cover in Toronto?

🥗 Dietary Accommodations

• Do you offer gluten-free pastry options?
• Can you accommodate vegan dietary requirements?
• How do you handle nut allergies and cross-contamination?
• Are ingredient lists available for all items?
• What advance notice do you need for special diets?

Toronto Wedding Catering Budget Guide

💝 Essential Package

$12-18

per person

• Selection of classic Premium pastries
• Basic presentation and setup
• Delivery within Toronto core
• Perfect for intimate weddings (30-80 guests)

👑 Premium Package

$22-32

per person

• Elegant Premium dessert selection
• Professional display and service
• Custom arrangement options
• Ideal for medium weddings (80-150 guests)

💎 Luxury Package

$35-50+

per person

• Artisanal premium pastry showcase
• White-glove service and presentation
• Custom menu development
• Perfect for large weddings (150+ guests)

💡 Money-Saving Tips for Toronto Couples

• Book 6+ weeks in advance for best pricing and availability
• Consider off-peak wedding days (Sunday-Thursday) for potential discounts
• Mix premium items with classic selections to balance budget
• Ask about package deals that include both ceremony and reception items
• Coordinate with other couples for bulk pricing opportunities

Venue Coordination Requirements

📋 Before Booking Your Caterer

• Check venue's approved caterer list and restrictions
• Verify kitchen facilities and refrigeration availability
• Understand setup and breakdown time limitations
• Confirm electrical outlets and table availability
• Ask about venue service fees and gratuity policies

🤝 Coordination Details

• Share venue contact information with your caterer
• Schedule a venue walkthrough with catering team
• Coordinate delivery timing with other vendors
• Ensure proper insurance documentation is provided
• Designate a point person for day-of communication

🏛️ Popular Toronto Wedding Venues We Service

Downtown Core:

• Casa Loma
• Fairmont Royal York
• Berkeley Church
• Distillery District venues

Midtown/North York:

• Edwards Gardens
• Toronto Botanical Garden
• Miller Lash House
• Private estates

GTA:

• McMichael Gallery
• Kortright Centre
• Country clubs
• Waterfront locations

Managing Dietary Restrictions & Allergies

Common Accommodations

🌾 Gluten-Free Options

We offer delicious gluten-free Premium pastries and can clearly label all items to prevent cross-contamination concerns.

🥜 Nut Allergies

Strict protocols for nut-free preparation and clearly marked items. Advanced notice required for severe allergies.

🌱 Vegan Selections

Plant-based premium pastry options available with 48-hour advance notice for optimal freshness.

Planning Checklist

☑ Survey guests about dietary restrictions 4-6 weeks before wedding
☑ Provide caterer with detailed list of all requirements
☑ Request ingredient lists for all menu items
☑ Arrange separate serving utensils for allergen-free items
☑ Plan clear labeling system for buffet-style service
☑ Identify guests with restrictions to catering staff

Ready to Plan Your Dream Wedding Catering?

Let Paris Baguette Eglinton make your Toronto wedding unforgettable with premium pastry catering. Our experienced team will guide you through every step of the planning process.

📞 Call for Free Consultation: (416) 322-3337 ✉️ Email for Custom Quote

💝 Free Wedding Consultation Includes:

• Personalized menu recommendations
• Custom pricing based on guest count
• Venue coordination assistance
• Complimentary pastry tasting session