Corporate Event Planning Resources Toronto | Paris Baguette Eglinton

Your Complete Corporate Event Planning Toolkit

Planning successful corporate events in Toronto requires attention to detail, professional coordination, and quality catering. These resources help you organize memorable business events that impress clients and motivate teams.

ℹ️ Information Purpose: The menu items and decoration styles described in these resources are for information and inspiration purposes. Paris Baguette Eglinton may or may not offer the same menu items or decoration options described here.

📅 Corporate Event Timeline Templates

Standard Corporate Event Planning Timeline

Timeline	Planning Tasks	Catering Considerations	Key Milestones
8-12 Weeks	• Define event objectives and budget • Select date and secure venue • Create initial guest list • Begin vendor research	• Research catering options • Schedule tastings with 3-5 caterers • Review venue catering policies • Estimate catering budget	✅ Venue booked ✅ Budget approved ✅ Core planning team assigned
6-8 Weeks	• Send save-the-dates • Finalize event program • Book keynote speakers • Coordinate with IT for AV needs	• Book preferred caterer • Schedule menu tasting • Confirm service style • Review setup requirements	✅ Catering contract signed ✅ Speaker confirmations ✅ Program outline complete
4-6 Weeks	• Send formal invitations • Coordinate with marketing team • Finalize event materials • Confirm all vendor details	• Finalize menu selections • Confirm guest count estimates • Review dietary restrictions • Plan service timeline	✅ Invitations sent ✅ Menu finalized ✅ Materials designed
2-3 Weeks	• Follow up on RSVPs • Finalize seating arrangements • Prepare welcome packets • Brief internal team	• Provide final guest count • Confirm delivery timeline • Review setup procedures • Designate point person	✅ Final headcount ✅ Seating chart complete ✅ Team briefed
1 Week	• Final vendor confirmations • Prepare event day timeline • Brief all staff members • Review contingency plans	• Final catering confirmation • Verify delivery details • Confirm setup access • Review service protocols	✅ All vendors confirmed ✅ Staff briefed ✅ Timeline distributed

🏢 Recommended Meeting Venues Near Eglinton

🏨 Hotel Venues

InterContinental Toronto Yorkville

220 Bloor St W • 15 min from Paris Baguette

• 7 flexible meeting rooms (10-200 capacity)
• Full catering kitchen facilities
• Professional AV equipment included
• Valet parking available

Four Seasons Hotel Toronto

60 Yorkville Ave • 12 min from Paris Baguette

• Elegant boardroom and conference facilities
• External catering welcomed
• Premium business center services
• Subway accessible location

The Hazelton Hotel

118 Yorkville Ave • 10 min from Paris Baguette

• Intimate meeting spaces for executive sessions
• Boutique atmosphere for VIP clients
• Flexible catering arrangements
• Private entrance options

🏢 Corporate Centers

Regus Business Centre - Yonge & Eglinton

2300 Yonge St • 2 min from Paris Baguette

• Modern meeting rooms (4-50 capacity)
• Hourly and daily rental options
• High-speed internet and AV support
• Easy catering delivery access

Spaces Business Centre

481 University Ave • 20 min from Paris Baguette

• Creative meeting spaces and boardrooms
• Open to external catering services
• Professional presentation equipment
• Downtown financial district location

MaRS Discovery District

661 University Ave • 25 min from Paris Baguette

• Innovation-focused meeting facilities
• Flexible catering policies
• Tech-enabled conference rooms
• Startup and corporate networking opportunities

🤝 Vendor Coordination Checklists

📋 Pre-Event Coordination

🍽️ Catering Coordination

☐ Share venue contact and access details
☐ Confirm delivery time and setup duration
☐ Review table and equipment requirements
☐ Provide final attendee count
☐ Confirm dietary restriction accommodations
☐ Exchange emergency contact numbers

🔊 AV & Technology

☐ Test all presentation equipment 24 hours prior
☐ Confirm microphone and speaker system
☐ Arrange technical support during event
☐ Prepare backup presentation devices
☐ Check internet connectivity and WiFi passwords

📍 Venue Logistics

☐ Confirm room setup and seating arrangement
☐ Verify parking availability and instructions
☐ Check accessibility for all attendees
☐ Arrange signage for event navigation
☐ Prepare registration/welcome area

⚡ Day-of-Event Coordination

🕐 Timeline Management

☐ Arrive 90 minutes before event start
☐ Supervise catering setup and presentation
☐ Coordinate with venue staff on logistics
☐ Brief all team members on their roles
☐ Test all AV equipment one final time
☐ Prepare welcome materials and name tags

🎯 Service Coordination

☐ Coordinate beverage service with presentations
☐ Manage catering refresh timing
☐ Monitor dietary restriction accommodations
☐ Address any service issues immediately
☐ Coordinate cleanup and breakdown timing

🚨 Contingency Planning

☐ Have vendor emergency contact list ready
☐ Prepare backup plans for AV failures
☐ Know location of first aid and building services
☐ Have cash available for unexpected expenses
☐ Designate team member for problem resolution

🎩 Professional Catering Etiquette Guide

✨ Service Excellence Standards

🍽️ Presentation & Setup

• Arrange catering displays away from main presentation areas
• Ensure sufficient space for networking and movement
• Position napkins and utensils at both ends of buffet
• Place dietary restriction labels clearly and professionally
• Maintain consistent temperature control throughout event

⏰ Timing Protocols

• Serve refreshments during natural breaks in programming
• Avoid heavy setup/breakdown noise during presentations
• Coordinate beverage refills with speaker transitions
• Plan 15-20 minutes for networking refreshment breaks
• Complete cleanup within 30 minutes of event conclusion

👥 Guest Considerations

• Accommodate various dietary needs without drawing attention
• Provide small plates to encourage networking while eating
• Ensure easy access for mobility-impaired attendees
• Offer both communal and individual serving options
• Maintain professional appearance throughout service period

🎯 Client Impression Management

🌟 Premium Presentation Tips

• Use elegant serving platters that reflect company branding
• Arrange Premium pastries to showcase variety and quality
• Provide small cards explaining unique pastry selections
• Ensure fresh flowers or simple decor complement food presentation
• Maintain spotless serving areas throughout the event

💼 Business Protocol

• Brief catering staff on company culture and dress code
• Coordinate service timing with key presentation moments
• Ensure catering team has minimal visual impact during meetings
• Prepare separate VIP refreshment area for executive meetings
• Plan discrete service for board meetings and confidential sessions

🤝 Networking Enhancement

• Position refreshments to encourage natural conversation flow
• Serve items that are easy to eat while standing and talking
• Provide convenient waste disposal throughout venue
• Ensure refreshment areas have adequate lighting
• Create multiple service points to prevent crowding

Ready to Plan Your Next Corporate Event?

Let Paris Baguette Eglinton help make your Toronto corporate event exceptional. Our experience with professional business catering ensures your event reflects your company's standards of excellence.

📞 Book Corporate Catering Consultation ✉️ Request Event Planning Support

🚀 Corporate Event Services Include:

• Professional menu planning consultation
• Venue coordination and logistics support
• Timeline development and vendor coordination
• Custom presentation and setup services
• Post-event analysis and improvement recommendations

Toronto Corporate Event Planning